When it comes to being a landlord, there is seemingly an unending supply of forms you need in order to get the job done right. If you are looking for where to get landlord forms, we have compiled a list that will help you out. We also have included a bonus section in regards to what you need to know about handling forms and the ideal way to make your rental application process easier. Read on for our quick tips and tricks for landlord forms and tenant rental applications.
The Tenant Rental Application
Perhaps one of the most important forms every landlord needs is a tenant rental application form. These forms are the bread and butter of the job. Without having a tenant apply via a well-defined form, you can find yourself with a tenant you know little about and who may leave you waiting for your rent check well past the due day.
When it comes to finding the perfect rental application form that tailor meets your specific needs, you’ll be hard-pressed to find anything better than an online rental application. By moving away from paperwork you are not only doing the planet a solid, you are also simplifying your life and saving time. Online rental applications also allow you to avoid the hassle of deciphering poor penmanship, all while keeping your applicant’s information secure. A good online rental application should be customizable and should be accessible from both computers and mobile devices.
If you are looking for the perfect online rental application form, you’ll be hard-pressed to beat this free, easy to use rental application found here.
The Rental Agreement Or Lease
If you are a landlord and you are not using a formal lease, you need to start doing so right away. Without an official rental agreement, you can land yourself in a web of confusion. A written lease will help ensure that you are protected from misunderstandings about the terms of the agreement. When it comes to finding a lease or rental agreement form, you need to make sure you are complying with federal, state, and local laws. One of the best ways to cover your bases is to sit down with a real estate attorney when you first pick your lease. Have your attorney then help you ensure you are complying with every local law you need to.
Common policies covered in leases:
- Rent payments
- Length of lease
- Pet policies
- Right of entry
- Renter’s insurance
- Altering of the dwelling
If you want to jump-start the process of building a lease, check out the form builder found at Law Depot. This system can help you create a state-specific form within minutes found here.
The Adverse Action Letter
The job of a landlord is complex and sometimes involves delivering unwanted news to an applicant or tenant. The first course of action should be to consult with a lawyer when in doubt. The second course of action should be having an adverse action letter on hand. What exactly are adverse actions as it applies to landlords? An adverse action is “any action by a landlord that is unfavorable to the interests of a rental applicant or tenant.” Examples of this include denying an applicant due to the findings in a credit report. This letter acts as a formal notification to the applicant that they have been denied. In the case of a credit report, the letter will let the applicant know that they are allowed to request a free copy of the report within 60 days of the notice. It also lets them know they are allowed to dispute the information in the report via the credit reporting agency.
When should you use this letter? The Federal Trade Commission has specific information on when this letter applies and when you need to provide this kind of information to an applicant or tenant. Read more about this form through the Federal Trade Commission to start with. Click the here to access the Landlord Toolbox which has an Adverse Action Letter available.
A Lead-Paint Disclosure Notice
Lead-based paint was often found in homes that were built before the year 1978. If you are renting out a property that falls into this time frame, you need to disclose the presence of known lead-based paint. You also are required to let a tenant know about lead-based paint hazards in the property. If you are uncertain whether or not this form applies to your property, you can find the information you need and the statement you need to make on the Environmental Protection Agency’s website. Disclosing this information is extremely important as lead can pose serious health risks if not managed properly, particularly for young children and pregnant women.
Check In With An Attorney
This list of forms is not exhaustive and the best thing you can do as a landlord is check in with a local attorney to find out more about what you need in your specific area. Each local government has their own specific regulations. Your city might require that you disclose items, not on this list to your tenants.