landlord looking over an invoice to use in accounting software for property management

Best Property Management Accounting Software (2024)

Staying on top of rental property accounting is like mowing an overgrown lawn. Every rent payment, expense, and wayward deduction represents blades of uncontained grass that scatter across your yard (or desk) if uncaptured. The best property management accounting software can help.

Accounting software for rental properties is your liberator from the scattered mess of accounting. It’s like having a bag to collect all those blades of grass to keep your yard (or desk) clean. And when tax season rolls around, your files are neatly organized in one place, making clean-up a breeze. 

If you’re ready to take care of your overgrown accounting situation without relying on spreadsheets and unorganized smartphone photo libraries filled with receipts, keep reading for the best landlord accounting software.  

Automate Your Rental Property Accounting

The Importance of Accounting Software for Rental Properties

Like in our example above, the ability to filter all payments and expenses into a single location keeps you organized as you move throughout the year. 

Rather than piling expense receipts into a shoebox, manually tracking rent payments, and storing invoices haphazardly in a Google Drive, you can effortlessly automate these processes with integrated software. 

When you integrate accounting solutions with property management software, rent payments, and expenses flow directly from your management dashboard into your accounting solution. It’s like upgrading from a pushmower and rake to a riding lawnmower. 

Key Features to Look for in Property Management Accounting Software

Think of each property management feature as a blade on the underside of your John Deere. Each blade helps you get more done with each pass. 

User-Friendliness

User-friendly accounting software for property management ensures that people who may not be incredibly tech-savvy get all the benefits of automated landlord accounting software without needing to call up their techy grandson or pulling their hair out when something just doesn’t work.

Task Automation and Property Management Integration

It’s a pain to manually track each rent payment and expense and enter those values into a software system. The best software choices import data automatically from property management solutions, saving you time.

Reporting

Property management accounting software for rental properties goes beyond basic accounting. It tracks finances by property, giving you cash flow insights for each unit. This data helps optimize rents and expenses, feeds into profit and loss (P&L) reports, and simplifies tax filing with Schedule E reports.

Security

Secure data storage provides a fortress for your financial information and tenant data. Look for features with encryption and access controls to ensure only authorized users can view sensitive details. This robust security keeps your finances and renters’ information safe, giving you peace of mind.

Cost-Effectiveness

Look for cost-effective solutions, not only in terms of cost but also time. Automated rent and expense tracking reduces errors and streamlines accounting. By saving time and minimizing mistakes, you’ll maximize your return on investment. 

Top 5 Best Accounting Software for Rental Properties

QuickBooks for Property Management

QuickBooks is like that old, reliable lawnmower you keep in the garage — you’ll need to fiddle with it to get it up and running. Ultimately, however, QuickBooks isn’t explicitly designed as property management accounting software. 

With QuickBooks, you can categorize a number of property management transactions, but they’ll have to filter through non-rental-specific naming conventions. For example, properties you manage will be called “Customers,” tenants are categorized as “Customer: jobs of properties,” and property owners are titled “Vendors.” 

It can get a little confusing, especially if you’re new to QuickBooks. Once you’re up and running, though, you can track transactions related to the following:

  • Security deposits
  • Rental income
  • Expenses
  • Receipt capture
  • Invoice tracking
  • Accountant access
  • Payments to property owners and vendors and more

Depending on who you choose to act as your property management software provider, you can integrate QuickBooks with that provider to streamline your accounting processes. If you don’t utilize this class of software, you’ll have to complete these processes manually, either by referring to spreadsheets or combing through receipts, invoices, and others.

In short, landlords can use QuickBooks as their rental property accounting software, but they might feel it’s limited compared to solutions built specifically for property management.

Pros

  • Good support documentation
  • Automated invoice sending and reminders 
  • Report generation that helps at tax time 
  • Comprehensive and relatively user-friendly once you learn the ropes
  • QuickBooks offers a range of cloud-based and locally-installed versions
  • Bank connections streamline expense tracking
  • Good for large portfolios

Cons

  • Somewhat challenging learning curve
  • It might be too comprehensive for small portfolios 
  • Limited customization options

Pricing (for QuickBooks Online):

  • Simple Start: $30 per month
  • Essentials: $60 per month
  • Plus: $90 per month
  • Advanced: $200 per month

Zoho Books for Property Management

Using Zoho Books for property management is like hiring a lawn service company. You get the essential accounting features you’d expect. Plus, Zoho Books brings with it an entourage of specialized integrations, kind of like a lawn service company brings in a crew to complete individual tasks like edging or weed whacking.

For example, with the standard version of Zoho Books, you’ll have the ability to:

  • Track income and expenses
  • Reconcile bank statements
  • Generate reports
  • Create invoices and more

In general, Zoho Books itself isn’t tailored to rental property management. However, you can pair Zoho Books with prebuilt Zoho Creator templates specifically designed for rental property accounting. You can also peruse the Zoho Marketplace for pre-built apps. 

Back to Zoho Creator, though. It has a Property Management add-on that enables landlords to:

  • Market properties
  • Schedule rent reminders
  • Centralize tenant information
  • Manage maintenance
  • View real-time dashboards showing vacant properties and more 

But keep in mind that these add-ons could require some low-level coding skills. If you want to get up and running immediately, you might need a solution different from Zoho and its software collection. Several pre-built property management software solutions can help you get right to work faster. 

Pros:

  • Extremely customizable
  • Integrates with a large number of products, including Google Workspace
  • Mobile friendly
  • Keeps audit trails
  • Affordable 
  • Includes account access

Cons:

  • The learning curve might be daunting
  • Requires a significant time investment
  • Limited property management features without integration
  • Doesn’t scale as well as Xero and QuickBooks

Pricing:

  • Free account
  • Standard starts at $15 per month
  • Professional starts at $40 per month
  • Premium starts at $60 per month
  • Elite starts at $120 per month
  • Ultimate starts at $240 per month

FreshBooks for Property Management

FreshBooks is a bit like Zoho Books in that it’s an online accounting software with a number of integrations. If FreshBooks were a lawn service crew and helpers were like integrations, then FreshBooks would have even more lawn care workers at its disposal than Zoho Books.

In terms of rental property accounting, you’ll get a number of features to help you operate your business more efficiently. FreshBooks provides landlords with streamlined features such as:

  • Time and expense tracking
  • Late payment reminders
  • Automatic late fee application
  • Recurring rent payment invoices
  • Auto-billed rent payments
  • Secure online payments
  • Report generation

One thing you won’t find with FreshBooks is pre-built property management functionality that integrates directly with tools to help you acquire and manage leads. However, it does cover a number of tax-related needs to help you take the stress out of tax time, which you’ll generally find in this category.

So, while FreshBooks does provide accounting functionality that can be used for rental properties, if you want to combine all your property management needs, you won’t find that functionality unless you find an integration, which we couldn’t readily find in their marketplace. 

Pros:

  • User friendly
  • Affordable
  • Great for smaller portfolios
  • Easy to professionalize invoices
  • Mobile app for on-the-go finance management

Cons:

  • Not as scalable as some others
  • Lacks complex accounting features compared to QuickBooks and Xero
  • Limited customer support in the free plan

Pricing:

  • Lite starts at $5.70 a month
  • Plus starts at $9.90 a month
  • Premium starts at $18.00 a month
  • Select requires contacting FreshBooks

Xero for Property Management

Like FreshBooks and Zoho Books, Xero is purpose-built general accounting software. One thing that stands out is that Xero is designed with accountants and bookkeepers in mind. 

To return to our lawncare theme, Xero is like a souped-up riding mower with all the fancy upgrades. Plus, it knows a guy who can help with rental property management. In other words, it directly integrates with Landlord Studio to streamline accounting and property management.

Within the core Xero accounting product, stand-out features include: 

  • Cash flow management
  • Document storage
  • Contact management and recording
  • Expense tracking and claims
  • Bank syncs
  • Payment acceptance
  • Report generation
  • Mobile-friendly management
  • Project tracking and more

Then, when you integrate with Landlord Studio, you gain the following capabilities:

  • Finding and screening tenants
  • Property maintenance
  • Online rent collection 
  • Mobile-friendly management and more

If you need a suite of very powerful accounting features, consider Xero. Combine it with Landlord Studio, and you will have a solution that syncs data between services for automated workflows. 

Pros:

  • Cloud-based convenience
  • User-friendly
  • Automation features like bank reconciliations
  • Strong integrations
  • Unlimited users on all plans
  • Lower starting price than some competitors

Cons:

  • Steeper learning curve for non-accountants
  • Not industry-specific to property management
  • Adding Landlord Studio integration might make pricing complicated

Pricing:

  • Early tier starts at $15 per month
  • Growing tier starts at $42 per month
  • Established tier starts at $78 per month

Keep in mind that integrating with Landlord Studio will require a separate fee. Landlords can manage their first three units in their Go tier for free, but they won’t have access to showing scheduling, unlimited document storage, and more.

If you upgrade to the Pro tier for $12 a month, you can manage three units and use services that Go doesn’t offer, like automated rent reminders. Neither tier currently currently offers e-signatures or lease agreements. 

TurboTenant for Property Management

Finally, we arrive at TurboTenant. TurboTenant and its integration with REI Hub is like hiring a landscape architect to overhaul your yard completely. 

Let’s go over TurboTenant’s free tier first. It enables landlords to complete critical property management tasks that DIY landlords need to streamline now and in the future as they grow. 

With the free tier, landlords enable access to the following, all without a credit card:

When you pair TurboTenant with REI Hub, you’ll automate your property’s most critical rental accounting aspects in a clean and easy-to-use rental property accounting software interface. With TurboTenant and REI Hub, landlords can:

Pros:

  • Cloud-based
  • Mobile friendly
  • Automates tedious tasks
  • Robust property management-specific integrations
  • Free tier has no tricks or trials
  • Unlimited units at no extra charge
  • Lower learning curve than other accounting software

Cons:

  • REI Hub is a paid integration

Price:

  • Turbotenant free tier is actually free
  • Premium costs $10.75 per month, billed yearly
  • REI Hub features a sliding scale based on the number of units managed, starting at $15/month and maxing out at $85/mo for 15+ units

Conclusion

Refrain from letting your rental property accounting turn into a tangled mess; the best property management accounting software acts like a lawnmower, controlling your finances. 

While established options like QuickBooks offer robust features, they aren’t specifically designed for landlords. 

For a user-friendly and comprehensive solution, consider TurboTenant. It boasts a free tier with essential features and seamlessly integrates with REI Hub for automated expense tracking, insightful reporting, and effortless bank account syncing. Take control of your finances and free up valuable time. 

Try TurboTenant and REI Hub today for your accounting software for rental properties needs. 

TurboTenant Property Management Accounting Software Integration FAQs

Does TurboTenant support integration with other accounting software for property management?

TurboTenant’s primary focus is on property management features. Currently, there are no direct integrations with major accounting software beyond the REI Hub platform, which offers accounting-specific features for rental property management.

Is TurboTenant compatible with QuickBooks for property management accounting?

TurboTenant is not directly integrated with QuickBooks. However, landlords can use QuickBooks alongside TurboTenant to manage accounting tasks separately.

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